Policies

The ASCO-SITC Clinical Immuno-Oncology Symposium cosponsors have official policies that affect all attendees. Find out about age requirements, obtaining special assistance, recording policies, and much more.

By registering for this Symposium, you acknowledge your registration is subject to ASCO’s Privacy Policy.

Special Assistance

The Symposium Cosponsors, the San Francisco Marriott Marquis, and all official Symposium hotels comply with the Americans with Disabilities Act. If you require special assistance onsite, please visit the Symposium Registration and Customer Service Desk or email us.

Age Requirement for Attendees

Because of the detailed nature of the programs and forums, no one under the age of 18 will be admitted to any official Symposium function. This includes, but is not limited to, all Symposium sessions, the Posters, Exhibits, and Food Service Room, and all evening events offered by the Symposium Cosponsors.

Important Security and Attendee Conduct Information

For security reasons, the 2018 ASCO-SITC Clinical Immuno-Oncology Symposium badge will be required for admittance to all events. Please wear your badge so that it can be easily seen at all times. Lost badges should be reported to the Registration staff immediately. The following badge policies will be in effect throughout the Symposium

  • The 2018 ASCO-SITC Clinical Immuno-Oncology Symposium badge is the sole property of the Symposium Cosponsors.
  • The badge is nontransferable.
  • False certification of individuals as paid Symposium attendees, misuse of badges, any method of assisting unauthorized persons to gain access to any Symposium event, or any inappropriate or unauthorized conduct will be just cause for repossessing badges of any individuals involved and expelling all parties involved from the Symposium without obligation on the part of the Symposium Cosponsors for refund of any fees.

Individuals who are part of the 2018 ASCO-SITC Clinical Immuno-Oncology Symposium may not engage in any demonstrations or other behavior that the Symposium Cosponsors deem to be potentially disruptive to the conduct of the Symposium. Violation of this rule is grounds for immediate dismissal from the Symposium and/or ineligibility for attendance at future ASCO meetings or symposia. Any person who is dismissed from the Symposium may request that the Symposium Cosponsors review the matter, provided, however, that such dismissal will be effective immediately and will continue until and unless the Symposium Cosponsors issue a contrary decision.

Cancellation Statement

The Symposium Cosponsors reserve the right to cancel the ASCO-SITC Clinical Immuno-Oncology Symposium because of unforeseen circumstances. In the event of such cancellation, the full registration fee will be returned to each registrant.

Equal Opportunity Statement

The 2018 ASCO-SITC Clinical Immuno-Oncology Symposium is available without regard to race, color, sex, national origin, disability, age, or veteran status as provided by law and in accordance with the Symposium Cosponsors’ respect for personal dignity.

Authorization for Use of Image, Name, and Other Likeness

By attending the ASCO-SITC Clinical Immuno-Oncology Symposium or entering in the facility in which the Symposium takes place, you agree that ASCO and/or third parties authorized by ASCO may photograph or record your likeness, image, name, voice, and/or words, and may publish, display, reproduce, copy, and distribute your likeness, image, name, voice, and/or words for promotional, educational, or membership activities worldwide in all forms of media now known or later developed, including but not limited to advertising, training, websites, presentations, and marketing materials. You further acknowledge that ASCO and/or third parties authorized by ASCO shall have the right, but not the obligation, to identify you in connection with such media by name and/or affiliation.

Recording (Audio, Visual, and Still Photography)

Copyright of the ASCO-SITC Clinical Immuno-Oncology Symposium program is owned by ASCO. ASCO reserves the rights to all recordings or reproductions of presentations at this Symposium and all ASCO meetings and symposia. Any photography, filming, taping, recording, or reproduction in any medium, including via the use of tripod-based equipment, of any of the programs presented at the Symposium without the express written consent of ASCO is strictly forbidden. Exception: Non-flash photography and audio or video recording using hand-held equipment, for strictly personal, social, or noncommercial use, are permitted if not disruptive, as determined by ASCO.

No Soliciting in the Exhibits Room

The exhibits give the ASCO-SITC Clinical Immuno-Oncology Symposium attendees the opportunity to meet with representatives from the health care industry about their products and services in a professional atmosphere that is consistent with the educational mission of the Symposium. Symposium attendees are prohibited from soliciting business from other attendees or exhibitors in the Exhibits Room, unless the solicitation occurs within the specific exhibit space of the attendee.

No Smoking

Smoking is prohibited in all ASCO-SITC Clinical Immuno-Oncology Symposium facilities, including public areas and the Posters, Exhibits, and Food Service Room. This policy will be enforced.

ASCO-SITC Clinical Immuno-Oncology Symposium Cosponsors

American Society of Clinical Oncology
Society for Immunotherapy of Cancer